VEHICLE USE POLICY

This Vehicle Use Policy (hereinafter referred to as” Policy”) is effective from [DATE] and applies to employees of the [COMPANY NAME] (hereinafter referred to as “Us” or “we” or “Company”).

This Policy is designed to ensure the safety of employees who are using company vehicles. It is implemented to set out clear guidelines and expectations for proper use of company vehicle, while also protecting the company’s assets.

1. PURPOSE
   1.  The purpose of this policy is to outline rules and regulations for driver’s qualifications, maintenance, safety practices, reporting procedures, and more, helping to prevent accidents, minimize liability, and maintains the efficient operation of the Company’s vehicle fleet. By upholding these guidelines we can collectively contribute to the success of our company and maintain the confidence of our clients, partners, and colleagues.
2. SCOPE
   1. This policy applies to all employees, including full-time, part-time, temporary, who are eligible for company vehicles within the Company. This policy governs the use of vehicles for business purposes, including client meetings, deliveries, official travel, and any other activities directly related to [COMPANY NAME] operations. The scope of this policy is not limited to just work-place but also to work related functions in events or other functions that may use the Company’s vehicle. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
3. COMPLIANCE
   1. The employees shall comply with applicable laws and safety rules to ensure they are operating within the legal boundaries, thus minimizing the accidents.

The employees shall adhere to these laws and regulations to protect the company’s vehicle and public. Failure to comply with these laws can result in fines, legal actions and suspension to the employee.

• 1. All personnel authorized to use company vehicles are responsible for familiarizing themselves with this policy and adhering to its guidelines.
  2. Failure to comply with the policy may result in disciplinary action, up to and including suspension of driving privileges and termination of employment.

1. ELIGIBILITY FOR COMPANY VEHICLE
   1. Only those employees who have a valid driver’s license and an approved driving record shall be eligible to use Company’s vehicle.
   2. All eligible drivers must complete the driver authorization process before being permitted to operate company vehicles. This process includes providing a copy of their driver's license, submitting to a driving record check, and attending any required driver training programs.
   3. Any changes to an individual's driving status, such as license suspension or major driving violations, must be reported to [DESIGNATED DEPARTMENT OR INDIVIDUAL] immediately.
   4. Employees or individuals who do not meet the eligibility criteria or fail to comply with the driver authorization process will not be allowed to operate company vehicles or use vehicles for business purposes. 
2. MAINTENANCE AND USAGE
   1. Employees are responsible for ensuring the maintenance and cleanliness of the assigned vehicle. Any issues or maintenance needs should be promptly reported.
   2. Company’s Vehicle shall be used for business purposes only, and personal use may be permitted under specific conditions. Personal use is considered a privilege and must not interfere with official Company’s needs.
3. DRIVER’S RESPONSIBILITIES
   1. Employees are responsible for the safe and courteous operation of company vehicles at all times. This includes adhering to traffic laws, using seat belts, and avoiding distracted driving.
   2. Regular maintenance checks, including fluid levels, tire pressure, and lights, should be conducted before each use. Any maintenance issues must be reported promptly.
   3. All accidents involving Company Vehicles, regardless of fault, must be reported to [DESIGNATED CONTACT] as soon as possible, Incidents of theft, vandalism, or any damage to a company vehicle must also be reported immediately.
   4. Any discrepancies or concerns related to vehicle usage or maintenance should be reported to [DESIGNATED DEPARTMENT OR INDIVIDUAL].
   5. Reckless driving, speeding, driving under the influence of alcohol or drugs, or engaging in any behavior that endangers the driver, passengers, or the public is strictly prohibited and may result in disciplinary action.
4. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures this and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorized parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have impact on the securities. Every rule ensuring information security must be followed all times.
   2. Employees must maintain the confidentiality of the company and information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
   3. Employees must maintain and respect copyright and intellectual property rights. Obtaining proper permissions and giving appropriate credit is essential.
5. CHANGES TO THE POLICY
   1. We reserve to right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the employees of the Company.
6. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[ EMAIL ADDRESS]
7. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure the safety of employees and protection of Company’s asset.
   2. By signing below, you acknowledge that you have carefully read and .understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

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