EMPLOYEE CODE OF CONDUCT POLICY

This Employee Code of Conduct Policy (hereinafter referred to as” Policy”) is effective from [ EFFECTIVE DATE] and applies to all the employees of the [INSERT COMPANY NAME] (hereinafter referred to as “Us” or “we” or “Company”).

This policy outlines the clear standards and principles to be followed by every employee of the company, ensuring a harmonious and respectful environment. By upholding these values we can collectively contribute to the success of our company and maintain the trust and confidence of our clients, partners, and colleagues.

1. PURPOSE
   1. The goal of this policy serves as a roadmap for our actions, reflecting our highest standards of conduct and commitment to integrity, professionalism, and ethical behavior. We encourage our employees to familiarize with the guidelines outlined in this policy and to seek guidance when facing ethical dilemmas. This policy aims at maintaining an inclusive, safe and productive workplace for every working individual in our company.
2. SCOPE
   1. This policy applies to all employees, including full-time, part-time, temporary, at all levels within the Company. The scope of this policy is not limited to just work-place but also to work related functions in events or other functions that may impact the Company’s name and reputation. In circumstances where an employee’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
3. COMPLIANCE WITH THE LAWS REGULATIONS
   1. All the employees must adhere to the required applicable laws and regulations. This includes laws related to [INSERT APPLICABLE LAWS SPECIFIC TO INDUSTRY AND EMPLOYMENT]. The employee must comply with the company's policies and procedures with respect and dignity. We expect our employees to be ethical and responsible when dealing with our company’s finances, products, partnerships and public image.
   2. Employees must stay informed about the laws relevant to their roles and responsibilities and ensure that their actions and decisions align with legal standards of the Company.
   3. Our Company is committed to conducting its business ethically and reliably within the bounds of the law, and we rely on each employee’s commitment to maintaining the highest standards of legal compliance.
4. CONFLICTS OF INTEREST
   1. Our decisions shall be based on objective and fair assessments avoiding the possibility of any improper influence. Employees should avoid situations that create a conflict of interest between their personal interests and the interests of the Company.
   2. Conflicts of interest could arise:
      1. Being employed (you or a close family member) by, or being in economic relation with an actual or potential customer, competitor, supplier or contractor.
      2. Hiring or supervising family members or closely related persons.
      3. Serving as a board member for another company or organization.
      4. Owning or having a substantial interest in a customer, competitor, supplier or contractor.
      5. Having a personal interest, financial interest or potential personal gain in any company transaction.
   3. We are dedicated at maintaining the highest levels of integrity, transparency and fairness in all our business dealings. Employees are required to promptly disclose any actual or potential conflicts of interest to their immediate senior or the designated department within the Company. Disclosure allows for a fair assessment of the situation and appropriate steps to be taken to manage, mitigate or eliminate the conflict.
5. ETHICAL PRINCIPLES AND DECISION MAKING
   1. We pride ourselves on maintaining the highest ethical standards in all our business activities. Our commitment to ethical behavior extends to every employee and is a fundamental aspect of our corporate culture. We expect all employees to make decisions and conduct themselves in a manner that upholds our ethical principles, which include:
      1. Integrity: Acting honestly and transparently, even in situations where it may be challenging or inconvenient. Upholding the truth and avoiding any form of deception.
      2. Respect: Treating all colleagues, clients, partners, and stakeholders with respect, regardless of their background, position, or beliefs.
      3. Fairness: Ensuring fair and equal treatment of all individuals and avoiding favoritism or discrimination.
      4. Responsibility: Taking ownership of one's actions and decisions, and considering the impact on the company, colleagues, clients, and the community.
      5. Accountability: Accepting the consequences of one's actions and learning from mistakes to continuously improve.
   2. Employees are encouraged to raise ethical concerns and seek guidance without fear of retaliation. The company provides avenues for reporting ethical issues, and every concern will be treated with the utmost seriousness and confidentiality. Failure to adhere to our ethical principles may result in disciplinary action, up to and including termination of employment.
6. COMMUNICATION AND PROFESSIONAL BEHAVIOUR
   1. Clear and respectful communication is essential. Employees should not use or spread false information about others and should engage themselves in respectful discussions.
   2. Dress and grooming should be formal and professional for the workplace, reflecting a positive and reputed image of the Company.
7. DISCRIMINATION AND HARASSMENT
   1. All employees are expected to treat their colleagues, clients and partners with equality and respect. We do not tolerate discrimination, harassment, and bullying or any type of abuse. No direct or indirect discrimination shall take place based on any professional non-relevant trait or circumstance, like gender, marital status, age, national or social or ethnic origin, colour, religion and political opinion, disability, sexual orientation, employee representation, property, birth or other status. Any kind of discriminatory behaviour, harassment, bullying or victimization is prohibited.
   2. Any of the following acts of conduct on the part of the employee will constitute special grounds for disciplinary action by the Company. An employee may be the subject of disciplinary action for matters relating to their performance, capacity, or conduct such as:
      1. Unsatisfactory or Poor Performance,
      2. Deliberate or Gross Misconduct
      3. Threats or acts of violence, especially if against employees or members of the Company.
      4. Fraud, including unauthorized use and misappropriation of funds.
      5. Sexual harassment or bullying
      6. Non- Compliance with Company policies, procedures or practices
      7. Causing Loss, Damages or injury through serious Negligence
8. DISCIPLINARY PROCEDURES
   1. The set disciplinary actions or procedures will be followed by the Company in case of breach of conduct.
      1. Informal Session-The Company in case of minor misconduct such as turning up late at work, negligence in performing duties, irregular attendance. In such cases the Company values open communication and will give warnings to the employees once or twice. Repeated behaviors in such instances would not be tolerated and then action will be taken based on Company discretion.
      2. Verbal Warning- If an employee’s misconduct continues to persist despite several informal sessions; the Company will issue a verbal warning documenting the problem and solutions to it. Based on the level of consequences the Company will take strict action or might terminate the employee without prior notice.
      3. Final Letter Warning- Final letter warning will be issued to the employee by the Company in case of gross misconduct or negligence stating the misconduct by the employee, improvements required and if not followed steps taken in such cases,
      4. Suspension- Despite giving several warnings even if the employee commits the same behavioral conduct which is not acceptable to the Company. The Company will give suspension for a period of [NO. OF DAYS] to the employee.
      5. Termination- The employee will be terminated if he/she commits gross misconduct and has failed to improve or rectify the conduct. The Company shall terminate such employee after conducting a meeting with the management and based on that will terminate the employee.
      6. Prior to investigation the Company will conduct a thorough investigation into the concerned matter of misconduct or performance issues. The employee will have the right to present their side during the investigation. Based upon the Company’s discretion the employee will be notified of the decision in writing.
9. APPEAL PROCESS
   1. Employees have a right to appeal any disciplinary action, including termination. The appeal should be submitted in writing to the department within [NO.OF DAYS FOR APPEAL] days from the date of the disciplinary action. The appeal will be reviewed by the disciplinary committee within the Company, and a final decision will be communicated to the employee in a timely manner.
10. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
    1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorised parties. All staff must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
    2. Employees must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
    3. We respect the property rights of others. We will not acquire or seek to acquire trade secrets or other proprietary or confidential information by improper means. We will not engage in unauthorized use, copying, distribution or alteration of software or other protected intellectual property.
11. SECURITY AND PROTECTION OF COMPANY RESOURCES
    1. Company resources, including equipment, technology, and facilities, should be used with care and only for business purpose and not for personal gain.Occasional personal use is permissible as long as it is lawful, does not affect job performance or disrupts workplace morale.
    2. Our books, records, accounts and financial statements must be maintained in appropriate detail, must truly and properly reflect our transactions. We condemn all forms of money laundering, so we are committed to do business with partners involved in legitimate business activities with funds derived from legitimate sources.
    3. All employees are obliged to follow appropriate security measures and they should treat company property, whether material or intangible, with respect and shouldn’t misuse company assets or use it carelessly.
12. ANTI-CORRUPTION AND ANTI-FRAUD
    1. We are committed to conducting business with the highest levels of integrity and transparency. Corruption and fraud undermine the trust we have with our stakeholders and the communities we serve. Therefore, all employees are required to adhere to strict anti-corruption and anti-fraud standards.
    2. Prohibition of Bribery and Corruption: Employees must not offer, promise, or provide anything of value, directly or indirectly, to any individual or entity to gain an unfair advantage or improperly influence a business decision. Likewise, employees must not solicit or accept bribes or other inappropriate benefits.
    3. Accurate Records and Reporting: All financial transactions and records must be accurate, complete, and transparent. Falsification, alteration, or unauthorized access to company records is strictly prohibited.
    4. Conflict of Interest: Employees must disclose any potential conflicts of interest that could lead to corruption or fraud. This includes situations where personal relationships, financial interests, or other factors could compromise the integrity of business decisions.
    5. Whistleblower Protection: Our Company provides mechanisms for employees to report suspected cases of corruption or fraud without fear of retaliation. Reports can be made anonymously and will be thoroughly investigated.
    6. Gifts, Entertainment, and Hospitality: Employees must exercise caution when giving or receiving gifts, entertainment, or hospitality. Such gestures must be modest, in line with industry norms, and must not create an obligation that could compromise impartiality.
    7. Third-Party Due Diligence: Before entering into business relationships with third parties, such as vendors, suppliers, or partners, employees must ensure that these entities uphold similar anti-corruption and anti-fraud standards.
13. PRIVACY, PERSONAL DATA PROTECTION
    1. We respect Employee’s privacy and we acknowledge customers, employees and other natural persons’ need to feel confident that their personal data is processed appropriately and for a legitimate business purpose. We are committed to comply with all personal data protection laws. We only acquire and keep personal information that is necessary and we give proper information on these activities to data owners. We implement proper security measures to assure confidentiality, integrity and availability of personal information.
14. CHANGES TO THE POLICY
    1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
15. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[ EMAIL ADDRESS]
16. ACKNOWLEDGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so, the Company can take Disciplinary action against such person.

Signed, sealed and delivered on behalf of the Company

Name: [NAME OF THE COMPANY/SIGNING AUTHORITY AND DESIGNATION]

Signature:

Date:[SIGNING DATE OF COMPANY]

Signed, sealed and delivered on behalf of the Employee

Name: [NAME OF THE EMPLOYEE]

Signature:

Date:[SIGNING DATE OF EMPLOYEE]