MEDIA RELATIONS POLICY

This Media Relations Policy (hereinafter referred to as” Policy”) is effective from [INSERT THE DATE ON WHICH POLICY COMES INTO FORCE] and applies to all the employees of the [INSERT THE NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “Company”).

This policy outlines clear guidelines and procedures when interacting with the media to ensure clear, consistent and responsible communication on behalf of our Company. By upholding these values we can collectively contribute to the success of our company and maintain the trust and confidence of our clients, partners, and colleagues.

1. PURPOSE
   1. This policy is designed to provide clear guidelines and standards to be followed by employees or designated spokesperson of the company, to ensure responsible communication when having interaction with the media.
2. POLICY STATEMENTS
   1. All media inquiries shall be promptly directed to the Media Relations team or Company’s designated spokesperson.
   2. Only authorized personnel are expected to respond to all media inquiries.
   3. Requests for interviews with the Company’s representatives shall be maintained by the media relation teams.
3. SOCIAL MEDIA ENGAGEMENTS
   1. The members of the company should use social media platforms in a proficient manner, ensuring that their online activities do not interfere with their job responsibilities or harm the company’s reputation, or violate any relevant laws and regulations.
   2. The members, when posting work-related content, must ensure that the information shared is accurate and appropriate for public consumption.
   3. Members are prohibited from sharing confidential, proprietary, or sensitive information on social media platforms.
   4. All interactions on social media, whether work-related or personal, should maintain a professional tone and respect for others' opinions. Disparaging or offensive comments about colleagues, clients, competitors, or the company itself are not allowed.
   5. Members representing the company on social media platforms should engage with media requests or inquiries only if authorized by media relations team.
   6. Employees who come across any inappropriate, offensive, or potentially harmful content related to the company on social media should promptly report it to the Media Relation Teams.
4. TRAINING AND MONITORING
   1. Staff members or spokesperson who engage with the media shall receive appropriate media training and updates as and when necessary to ensure consistent and effective communications.
   2. Media coverage shall be regularly monitored for effectiveness and improvements.
   3. Defamatory statements, or any misguided information regarding the company may involve a breach of this policy. The Company might take disciplinary or termination actions against such individuals.
5. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorised parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
   2. Members must maintain the confidentiality of the company’s data and shall not disclose any such information to the media without proper approval. Sharing sensitive information with unauthorized individuals is strictly prohibited.
6. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
7. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[ EMAIL ADDRESS]
8. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY         [INSERT THE NAME OF COMPANY]           

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[INSERT THE NAME OF SIGNING AUTHORITY AND/OR DESIGNATION]