BACKUP POLICY

This Backup Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all employees of the [INSERT COMPANY’S NAME] (hereinafter referred to as “Us” or “we” or “our” or “Company”).

This policy outlines the set guidelines and procedures to ensure security of Confidential Data and best practices to safeguard the integrity, and availability of Company’s Data.

1. PURPOSE
   1. The purpose of this policy is to provide clear and structured guidelines for the management and retention of data backups both digital and physical. It outlines measures to protect sensitive and valuable data from unauthorized access, breaches and loss.
2. SCOPE
   1. This policy applies to all [INSERT COMPANY’S NAME] employees, contractors or any individual with whom data is stored and company’s confidential information is being maintained, distributed or stored within the Company.
3. ROLES AND RESPONSIBILITIES
   1. A designated team or IT department will be responsible for managing and overseeing the backup process to ensure the availability and recoverability of critical data and systems.
   2. Data must be classified based upon the importance and criticality. All critical and sensitive data must be protected adequately.
   3. The IT Security Manager must ensure that Data Encryption and all necessary security measures are updated from time to time to avoid any misuse of Company’s Data.
   4. The IT department shall periodically review and recommend changes in compliance with relevant regulations and laws necessary to the Company's Backup System.
4. BACKUP FREQUENCY
   1. Data classified as highly confidential shall be backed up daily. This includes essential system Configuration, financial records and any other data identified as critical for ongoing operations.
   2. Less Critical data shall be backed up on a weekly basis .This includes project data, non-sensitive customer information or any other information which is less confidential.
5. BACKUP METHOD
   1. Backup method is essential to ensure the recoverability of data while aligning with the Company’s data and requirements. Depending on the Data classification the Company may have full [INSERT PERIOD FOR FULL BACKUPS EG; WEEKLY OR MONTHLY] and Incremental [INSERT PERIOD FOR INCREMENTAL BACKUPS EG; DAILY] backups. Differential backups may be scheduled in the days between full backups to avoid any data loss.
6. DATA STORAGE AND SECURITY
   1. Personal and Confidential information of the Company should be stored securely, whether in physical or electronic form, to prevent unauthorized access, use, or disclosure.
   2. Appropriate technical and organizational measures should be implemented to protect personal information against accidental or unlawful destruction, loss, alteration, or unauthorized access.
   3. Access to personal information should be restricted to authorized personnel on a need-to-know basis.
   4. All devices of the facility containing sensitive information and data must be secured by the security personnel when not in use. The devices or other systems of the facility such as computers or mobile devices must be encrypted, and password protected.
7. DATA RETENTION AND STORAGE
   1. Personal information should be retained only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law.
   2. When personal information is no longer needed, it should be securely disposed of using appropriate methods, such as shredding physical documents or permanently deleting electronic data.
8. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorized parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
   2. Employees must maintain the confidentiality of the company and information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
9. PRIVACY, PERSONAL DATA PROTECTION
   1. We respect employees' privacy and we acknowledge customers, employees and other natural persons’ need to feel confident that their personal data is processed appropriately and for a legitimate business purpose. We are committed to comply with all personal data protection laws. We only acquire and keep personal information that is necessary and we give proper information on these activities to data owners. We implement proper security measures to assure confidentiality, integrity and availability of personal information.
10. COMPLIANCE
    1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance.
    2. Any identified breaches or non-compliance should be promptly investigated and appropriate corrective actions should be taken.
11. CHANGES TO THE POLICY
    1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
12. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email [INSERT COMPANY’S EMAIL ADDRESS]
13. ACKNOWLEDGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take Disciplinary action against such person.

COMPANY      

[INSERT COMPANY’S NAME]            

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]