ENCRYPTION POLICY

OVERVIEW

Our [INSERT THE NAME OF THE COMPANY] is committed to ensure security of data and maintaining integrity of sensitive information. This policy outlines the requirements and guidelines for the use of encryption technologies within the Company.

1. PURPOSE
   1. This policy aims to safeguard sensitive data, maintain data confidentiality and integrity, and ensure compliance with relevant industry standards and regulatory obligations. By defining encryption practices and responsibilities, this policy helps mitigate security risks and protect the organization's sensitive information from unauthorized access or breaches.
2. SCOPE
   1. This policy applies to all [INSERT THE NAME OF COMPANY] employees, contractors or any individual with whom data is stored and company’s confidential information is being maintained, distributed or stored within the Company.
3. ENCRYPTION ALGORITHMS
   1. For data at rest the Company shall use symmetric encryption algorithms such as Advanced Encryption Standard (AES) with key lengths that align with the sensitivity of data.
   2. For securing encryption keys during key exchange processes or when user employs one key for encryption and the other for decryption, the Company shall use asymmetric encryption such as RSA or ECC, depending on the data.
   3. For any Data Integrity Verification, the Company shall use Cryptographic Hash Functions for security and password storage.
4. DATA IN TRANSIT
   1. All sensitive data transmitted over public networks, including the internet and external communication channels, must be encrypted using secure and industry-recognized protocols, such as Transport Layer Security (TLS) or Secure Sockets Layer (SSL), as appropriate.
   2. All parties engaging in data transmission must validate the authenticity of digital certificates to ensure secure communication. Self-signed certificates or expired certificates should not be accepted.
   3. When sending sensitive data via email, encryption methods like Secure/Multipurpose Internet Mail Extensions (S/MIME) or Pretty Good Privacy (PGP) should be used for end-to-end encryption.
5. DATA AT REST
   1. All sensitive data stored on electronic devices, servers, or physical media must be encrypted using industry-standard and approved encryption methods. The encryption method chosen should align with the data's classification and applicable regulatory requirements.
   2. Encryption keys used for data at rest must be securely generated, stored, and managed. Access to encryption keys must be restricted to authorized personnel, and regular key rotation should be implemented.
   3. Access to encrypted data at rest must be controlled through strong authentication mechanisms and access controls. Only authorized personnel with a legitimate business need should be granted access.
   4. Logging and auditing of access to encrypted data at rest should be implemented to detect and respond to unauthorized access attempts.
6. ENCRYPTION KEY MANAGEMENT
   1. Encryption keys must be securely generated, stored and managed with limited access to authorized personnel and must be protected by strong passwords or multi-factor authentication.
   2. Recovery procedures for encryption keys must be in place to ensure data recovery can be accessed in case of key loss.
   3. When encryption keys are no longer needed or have reached the end of their lifecycle, they must be securely destroyed to prevent unauthorized recovery. Destruction should follow established data disposal procedures.
   4. Logging and auditing mechanisms should be implemented to monitor key access and usage. Any suspicious or unauthorized key-related activities should trigger alerts for investigation.
7. CHANGES TO THE POLICY
   1. We reserve to right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
8. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email [INSERT THE EMAIL ADDRESS OF THE COMPANY]
9. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take Disciplinary action against such individual.

COMPANY                    

Authorized Signature

[INSERT THE NAME OF SIGNING AUTHORITY AND/OR DESIGNATION]