PASSWORD POLICY

This Password Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all the employees of the [INSERT NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “Our” or “Company”).

This policy outlines the clear standards and guidelines to be followed by every employee of the company, ensuring the security of our Company’s information and sensitive data.

1. PURPOSE
   1. The Purpose of this policy to safeguard and protect the Company’s information stored in electronic devices such as computers, laptops and mobile phones.
2. SCOPE
   1. This policy applies to all employees, contractors, or any individual whose account has been made within the Company.
3. PASSWORD CREATION AND USE
   1. Users must use a unique and separate password for different work related accounts.
   2. Users should avoid using personal information for passwords which are easily guessable like your name, or phone number.
   3. Two-factor authentication is mandatory for all accounts and in systems that have access to sensitive data of the Company.
   4. Our Company will appoint a password manager to generate, store and auto fill complex passwords, when needed, and they are responsible for ensuring that users comply with this policy.
   5. Users must not change their password unless there is a reason to believe that a password has been compromised or doesn't adhere to our Password Creation Requirements.
4. PASSWORD PROTECTION
   1. Users are prohibited from sharing their passwords with anyone. Passwords should remain confidential.
   2. Users must use secure methods for password recovery, such as security questions or email verification. Ensure that the recovery process is also protected.
   3. Users suspecting that their password may have been compromised must report the incident and change all relevant passwords.
   4. Users must regularly review their account activity for any suspicious or unauthorized access.
   5. Users must avoid using the save passwords option or using inappropriate websites that are harmful for Company’s devices.
5. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
6. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[ INSERT COMPANY’S EMAIL ADDRESS]
7. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

[INSERT COMPANY’S NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]