TRAVEL POLICY

This Travel Policy (hereinafter referred to as” Policy”) of [INSERT NAME OF THE COMPANY] (the “Company”) is established to outline the guidelines and procedures for business-related travels by employees. This policy outlines the framework, responsibilities, and best practices for implementing cost-effective safe travel adhering with company’s rules and regulations.

1. SCOPE
   1. This policy applies to all employees, including full-time, part-time, temporary, at all levels within the Company. The scope of this policy is not limited to just work-place travels but also to work related functions in events or other functions that may impact the Company’s name and reputation. .In circumstances where an employee’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
2. TRAVEL AUTHORIZATION
   1. All Travel arrangements of the employees must be authorized by the employee's supervisor or concerned Authority at least [INSERT WEEKS OR MONTHS] before the expected travel date. Employees should follow the established approval process.
3. TRAVEL EXPENSES
   1. Employees must adhere to the organization’s expense guidelines and are expected to submit a travel expense report to the Finance department after their return from travel for reimbursements of Company’s approved expenses such as accommodation, transportation, meals and all business related travel expenses.
   2. Alcohol and non-essential personal expenses are not reimbursable.
   3. Employees are expected to maintain all necessary travel documentation including tickets and receipts of expense, and are required to submit it with expense reports.
4. TRAVEL ARRANGEMENTS
   1. The Finance department is responsible for booking and all travel related arrangements. Employees must adhere to all the expense related documentation. In case of international travels related documents such as visas and passports are required.
5. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorised parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
   2. Employees must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
6. COMPLIANCE AND REPORTING
   1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance. Failure to adhere to this policy may result in reimbursement denial.
   2. Any identified breaches or non-compliance should be promptly investigated and appropriate corrective actions should be taken.
7. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
8. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email [INSERT COMPANY’S EMAIL ADDRESS].
9. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take Disciplinary action against such person.

COMPANY                    

[INSERT COMPANY’S NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]