ANTI-SPAM POLICY

This Anti-Spam Policy (hereinafter referred to as” Policy”) is effective from [DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all the members of the [INSERT COMPANY NAME] (hereinafter referred to as “Us” or “we” or “Company”).

We recognize the value of Online Network for both personal and professional communication. This policy aims at ensuring the best use of online platforms, thus safeguarding the Company’s identity and values.

1. PURPOSE
   1. This policy is designed to outline clear guidelines and rules to be followed by every member of the company, to prevent unwanted and unsolicited messages often referred to as “spam” from being sent to individuals or groups. This policy is implemented to provide better user experience, by protecting user privacy and maintaining the integrity of communication channels. By upholding these values we can collectively contribute to the success of our company and maintain the trust and confidence of our clients, partners, and colleagues.
2. SCOPE
   1. This policy applies to all our members, including full-time, part-time, temporary, at all levels within the Company. The scope of this policy encompasses all users of Company's communication channels, including but not limited to emails, messages, and other forms of electronic communication. It applies to both internal and external communications, ensuring that all interactions are conducted in a responsible and respectful manner. This policy aims to prevent the sending of unsolicited, misleading, or harmful messages, and it provides guidelines for obtaining explicit consent, maintaining transparency, and promoting positive user experience. In circumstances where a member’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
3. PROHIBITED ACTIVITIES
   1. Sending emails, messages, or any form of communication to individuals who have not explicitly consented to receiving such content is strictly prohibited.
   2. Sending messages with deceptive subject lines, false headers, or misleading content is not allowed.
   3. Gathering email addresses or contact information through automated means, such as scraping websites or using software, for the purpose of sending unsolicited communications is prohibited.
   4. Using purchased, rented, or borrowed contact lists to send communications without the recipient's explicit consent is not permitted. 
   5. Sending an excessive number of messages in a short period is discouraged and may be considered a violation to this policy.
4. COMPLIANCE
   1. You acknowledge that any violation of our Anti-Spam Policy may result in warnings, temporary suspension, or permanent termination of your access to our communication services. Recipients who receive unsolicited messages can report such incidents to our designated reporting contact [INSERT EMAIL OR CONTACT NO.] It is your responsibility to ensure that your communications adhere to this Anti-Spam Policy and that your interactions are conducted in accordance with anti-spam guidelines.
5. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorised parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
   2. Members must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
   3. Members must maintain and respect copyright and intellectual property rights when sharing content on online platforms. Obtaining proper permissions and giving appropriate credit is essential.
6. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
7. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email [INSERT EMAIL ADDRESS OF THE COMPANY]
8. ACKNOWLEDGEMENT
   1. We expect all members to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a better communication channel and productive online network.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

[INSERT COMPANY NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]