WORKPLACE VISITORS POLICY

This Workplace Visitors Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all the members of the [INSERT COMPANY’S NAME] (hereinafter referred to as “Us” or “we” or “Company”).

This Policy reflects our commitment to maintain and protect the workplace, thus ensuring the health and safety of our employees and everyone working in our Company.

1. PURPOSE
   1. This policy is designed to outline clear guidelines and rules to be followed by every member of the company, to prevent the workplace from unauthorized access. This policy helps to regulate the access in our premises and prevents unauthorized individuals from entering. By upholding these values we can collectively contribute to the success of our company and maintain the trust and confidence of our clients, partners, and colleagues.
2. SCOPE
   1. This policy applies to all employees. “Workplace visitors” may refer to employees’ friends and family (referred to as personal visitors) contractors, external vendors, stakeholders and the public. The scope of this policy is not limited to just work-place but also to work related functions in events or other functions that may impact the Company’s name and reputation. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
3. POLICY STATEMENT
   1. All visitors must register at the designated check-in area upon arrival. Visitors should provide their full name, purpose of visit, and contact information with a valid form of identification should be presented and verified during registration.
   2. Only authorized employees are permitted to bring in visitors. Authorization must be obtained in advance from the visitor's host employee or supervisor. Visitors without proper authorization will be denied entry. 
   3. Visitors are expected to conduct themselves in a professional and respectful manner, adhering to the same standard as employees.
   4. Visiting Hours are from [INSERT START TIME] to [INSERT END TIME] on [INSERT DAYS OF WEEK] Visitors are expected to adhere to these timings only.
   5. Visitors must respect the confidentiality of any sensitive information they may encounter during their visit. Discussions and information shared during the visit should not be disclosed to unauthorized parties.
   6. Photography and recording are strictly prohibited without prior permission from the management. Visitors must obtain written consent before taking any photos or recordings.
   7. Smoking and vaping are only permitted in designated smoking areas. Visitors must adhere to the designated locations and guidelines. 
   8. Visitors are expected to adhere to all health and safety protocols, which may include wearing personal protective equipment if required for the area they are visiting.
   9. Visitors are required to comply with all applicable laws, regulations, and company policies during their visit.
   10. Visitors are responsible for their own safety and actions while on the premises. The organization will not be held liable for any accidents, injuries, or damages that may occur during a visit.
   11. The Company reserves the right to terminate a visitor's visit if they engage in disruptive behavior, violate policies, or pose a threat to the safety and security of employees and other visitors.
4. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorised parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
   2. Visitors must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
   3. Employees and visitors must maintain and respect copyright and intellectual property rights when sharing content on online platforms. Obtaining proper permissions and giving appropriate credit is essential.
5. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
6. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[INSERT COMPANY’S EMAIL ADDRESS]
7. ACKNOWLEDGEMENT
   1. We expect all members to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a safe and healthy workplace.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

[INSERT COMPANY’S NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]