EMPLOYEE TERMINATION POLICY

This Employee Termination Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all the Employees of the [INSERT NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “Company”).

The Policy sets out clear guidelines and procedures to be followed, when termination of an employee takes place with the Company. Our Company is committed to maintaining a productive and respectful work environment.

1. PURPOSE
   1. The Purpose of this policy is to establish clear guidelines and procedures when terminating an employee and to ensure that such terminations are conducted in a fair and legally compliant manner, while also safeguarding the interests of the Company.
2. SCOPE
   1. This policy applies to all employees, contractors or any third party including full-time, part-time, temporary, at all levels within the Company. The scope of this policy is not limited to just work-place but also to work related functions, in events or other functions that may impact the Company’s name and reputation. In circumstances where an employee’s behavior or conduct may involve a breach of this policy, the Company will take disciplinary, or termination actions based upon the set guidelines in this policy.
3. GROUNDS FOR TERMINATION
   1. Any of the following acts of conduct on the part of the employee will constitute grounds for termination by the Company.
      1. Unsatisfactory or Poor Performance
      2. Deliberate or Gross Misconduct
      3. Threats or acts of violence, especially if against employees or members of the Company.
      4. Fraud, including unauthorized use and misappropriation of funds.
      5. Sexual harassment or bullying
      6. Non- Compliance or breach with Company policies, procedures or practices
      7. Causing Loss, Damages or injury through serious Negligence
4. NOTICE PERIOD
   1. Employees will be terminated in accordance with the notice period mentioned in their employment contract.
   2. In cases where an employee’s gross-misconduct or negligence causes serious damage to the Company or company’s property, the employee will be immediately terminated without any prior notice period.
5. TERMINATION PROCEDURE
   1. The set disciplinary actions or procedures will be followed by the Company in case of breach of conduct or termination:
      1. Informal Session-The Company in case of minor misconduct such as turning up late at work, negligence in performing duties, irregular attendance. In such cases the Company values open communication and will give warnings to the employees once or twice. Repeated behaviors in such instances would not be tolerated and then action will be taken based on Company discretion.
      2. Verbal Warning- If an employee’s misconduct continues to persist despite of several informal sessions; the Company will issue a verbal warning documenting the problem and solutions to it. Based on the level of consequences the Company will take strict action or might terminate the employee without prior notice.
      3. Final Letter Warning- Final letter warning will be issued to the employee by the Company in case of gross misconduct or negligence stating the misconduct by the employee, improvements required and if not followed steps taken in such cases,
      4. Suspension- Despite of giving several warnings even if the employee commits the same behavioral conduct which is not acceptable to the Company. The Company will give suspension for a period of [INSERT SUSPENSION PERIOD] to the employee.
      5. Termination- The employee will be terminated if he/she commits gross misconduct and has failed to improve or rectify the conduct. The Company shall terminate such employee after conducting a meeting with the management and based on that will terminate the employee.
      6. Prior to investigation the Company will conduct a thorough investigation into the concerned matter of misconduct or performance issues. The employee will have the right to present their side during the investigation. Based upon the Company’s discretion the employee will be notified of the decision in writing.
6. RETURN OF COMPANY’S PROPERTY
   1. The terminated employee must return all the Company’s property, including but not limited to access cards, laptops and documents immediately upon termination.
7. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures, and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorized parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
   2. Employees must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited. All the aspects of the disciplinary process, including investigation, and termination decisions, will be treated with utmost confidentiality, Information will only be shared on a need-to-know basis to protect the privacy and reputation of all the parties involved.
8. COMPLIANCE AND REPORTING
   1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance.
   2. Any identified breaches or non-compliance should be promptly investigated, and appropriate corrective actions should be taken.
9. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
10. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email [INSERT EMAIL ADDRESS OF THE COMPANY]
11. ACKNOWLEDGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take Disciplinary action against such person.

COMPANY                  

[INSERT COMPANY’S NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]