ZERO TOLERANCE POLICY

OVERVIEW

This policy outlines the clear standards and principles to be followed by every employee of the company, ensuring a harmonious and respectful environment. This Zero Tolerance Policy is established to address specific conduct or behaviours that will not be tolerated under any circumstances. By upholding these values we can collectively contribute to the success of our company and maintain the trust and confidence of our clients, partners, and colleagues.

1. PROHIBITED BEHAVIOURS
   1. The Company will not tolerate the following behaviour under any circumstances;
   2. Discrimination and Harassment: We do not tolerate discrimination, harassment, and bullying or any type of abuse. No direct or indirect discrimination shall take place based on any professional non-relevant trait or circumstance, like gender, marital status, age, national or social or ethnic origin, colour, religion and political opinion, disability, sexual orientation, employee representation, property, birth or other status. Any kind of discriminatory behaviour, harassment, bullying or victimization is prohibited.
   3. Violence and threats: Any acts of physical violence and threats of violence such as making explicit or implied threats of harm, including harm to property, or harm to an individual’s well-being working within the Company, will not be tolerated and are strictly prohibited.
   4. Substance Abuse: Employees are strictly prohibited from unauthorized possession, use, sale, or distribution of drugs or alcohol during work hours and in Company’s premises. Any involvement in such illegal drug-related activities will not be tolerated and will be reported to the concerned authorities.
   5. Theft and Fraud: Stealing or engaging in fraudulent activities such as stealing company’s confidential information or property, funds, and personal belongings of colleagues will not be tolerated and strict disciplinary action or termination will be taken against the employee involved in such activities.
   6. Safety Violations: Failure to adhere to Company’s safety policies and procedures that could endanger the safety of oneself or others working within the Company is strictly prohibited.
2. REPORTING VIOLATIONS
   1. Any individual working within the Company who suspects or experiences such misconduct as outlined in this policy, shall immediately report it to their supervisor or to the HR Department.
   2. Reports will be treated with utmost confidentiality to the extent allowed by law. Information will be shared on a need-to-know basis, and efforts will be made to protect the identity of the reporting individual whenever possible.
   3. Employees are encouraged to report any violations, no matter how minor they may seem. This reporting procedure is vital for maintaining the integrity of our Company and for the well-being of all employees working within the Company.
3. INVESTIGATION
   1. Upon receiving a report, Our Company will conduct a prompt and impartial investigation. The investigation will aim to gather all relevant information and take appropriate actions based on the findings. After the investigation is complete, Company will take corrective actions as necessary, which may include disciplinary measures, employee support, or any other actions to prevent further violations and ensure a safe and respectful work environment.
4. DISCIPLINARY PROCEDURES
   1. The set disciplinary actions or procedures will be followed by the Company in case of violation of this policy:
      1. Verbal Warning- If an employee’s misconduct continues to persist despite of several informal sessions; the Company will issue a verbal warning documenting the problem, based on the level of consequences the Company will take strict action or might terminate the employee without prior notice.
      2. Final Letter Warning- Final letter warning will be issued to the employee by the Company in case of gross misconduct or negligence stating the misconduct by the employee, improvements required and if not followed steps taken in such cases,
      3. Suspension- Despite giving several warnings even if the employee commits the same behavioral conduct which is not acceptable to the Company. The Company will give suspension for a period of [INSERT NOTICE PERIOD FOR TERMINATION] to the employee.
      4. Termination- The employee will be terminated if he/she commits gross misconduct and has failed to improve or rectify the conduct. The Company shall terminate such employee after conducting a meeting with the management and based on that will terminate the employee.
5. COMPLIANCE
   1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance.
   2. Any identified breaches or non-compliance should be promptly investigated and appropriate corrective actions should be taken.
6. CHANGES TO THE POLICY
   1. We reserve to right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
7. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[INSERT EMAIL ADDRESS OF THE COMPANY]
8. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so, the Company can take Disciplinary action against such person.

COMPANY                    

[INSERT NAME OF THE COMPANY]

Authorized Signature