DISCIPLINARY ACTION POLICY

This Disciplinary Action Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE AGREEMENT COMES INTO FORCE] and applies to all the members of the [INSERT COMPANY NAME] (hereinafter referred to as “Us” or “we” or “Company”).

The Policy sets out clear guidelines to be followed by the members of the Company for addressing instances of Misconduct, poor performance and other behavioral issues.

1. PURPOSE
   1. The goal of this policy is to clarify how we take disciplinary action, when needed, while managing their members and to make sure that workers are aware of the potential repercussions of such action, including suspension or termination, as well as their legal rights. It seeks to make management and staff aware of the processes that must be followed.
2. SCOPE
   1. This policy applies to all employees, including full-time, part-time, temporary, at all levels within the Company. The scope of this policy is not limited to just work-place but also to work related functions in events or other functions that may impact the Company’s name and reputation. .In circumstances where an employee’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
3. PRINCIPLES OF DISCIPLINARY ACTION
   1. The Principles of Disciplinary Action are essential guidelines that our Company will follow when addressing instances of Misconduct and Poor Performance.
      1. Fairness: All Disciplinary Action will be applied consistently and fairly. Similar offences of employee misconduct will be treated with the same level of action or consequences to avoid perceptions of favoritism.
      2. Communication: Communication is a vital aspect of our Company. Clearly communicate expectations and consequences to employees. Employees will be given the opportunity to present their side of story as and when needed during disciplinary proceedings.
      3. Progressive Discipline: Our Company believes in progressive approach, starting from less severe measures like verbal or written warnings and then moving to strict disciplinary actions only if misconduct continues to occur. This approach allows employees to correct their behavior accordingly.
      4. Timeliness: Address disciplinary issues promptly within the Company’s specified timeframe to prevent escalation of problems and damage to the Company’s property or reputation.
      5. Confidentiality: Our Company Maintains confidentiality throughout the disciplinary process to protect the privacy of the individuals or employees involved. Information will only be disclosed to those who need to know for the resolution of the issue.
4. DISCIPLINARY PROCEDURES
   1. The set disciplinary actions or procedures will be followed by the Company in case of breach of conduct.
      1. Informal Session- The Company in case of minor misconduct such as turning up late at work, negligence in performing duties, irregular attendance. In such cases the Company values open communication and will give warnings to the employees once or twice. Repeated behaviors in such instances would not be tolerated and then action will be taken based on Company discretion.
      2. Verbal Warning- If an employee’s misconduct continues to persist despite of several informal sessions; the Company will issue a verbal warning documenting the problem and solutions to it. Based on the level of consequences the Company will take strict action or might terminate the employee without prior notice.
      3. Final Letter Warning- Final letter warning will be issued to the employee by the Company in case of gross misconduct or negligence stating the misconduct by the employee, improvements required and if not followed steps taken in such cases,
      4. Suspension- Despite of giving several warnings even if the employee commits the same behavioral conduct which is not acceptable to the Company. The Company will give suspension for a period of [INSERT SUSPENSION PERIOD FOR THE EMPLOYEE] to the employee.
      5. Termination- The employee will be terminated if he/she commits gross misconduct and has failed to improve or rectify the conduct. The Company shall terminate such employee after conducting a meeting with the management and based on that will terminate the employee. Prior to investigation the Company will conduct a thorough investigation into the concerned matter of misconduct or performance issues. The employee will have the right to present their side during the investigation. Based upon the Company’s discretion the employee will be notified of the decision in writing.
5. APPEAL PROCESS
   1. Employees have a right to appeal any disciplinary action, including termination. The appeal should be submitted in writing to the department within [INSERT NUMBER OF DAYS FOR APPEAL] days from the date of the disciplinary action. The appeal will be reviewed by the disciplinary committee within the Company, and a final decision will be communicated to the employee in a timely manner.
6. CONFIDENTIALITY
   1. All the aspects of the disciplinary process, including investigation, and termination decisions, will be treated with utmost confidentiality, Information will only be shared on a need to know basis to protect the privacy and reputation of all the parties involved.
7. CHANGES TO THE POLICY
   1. We reserve to right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
8. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[INSERT EMAIL ADDRESS OF THE COMPANY].
9. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so, the Company can take Disciplinary action against such person.

COMPANY                    

[INSERT NAME OF THE COMPANY]

Authorized Signature