EMPLOYEE ATTENDANCE POLICY

This Employee Attendance policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all employees and members of the [INSERT NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “our” or “Company”).

This policy outlines the clear standards and practices to be followed by every employee of the company, ensuring a productive workplace by promoting punctuality to work. By upholding these values, we can collectively contribute to the success of our company and maintain the trust and confidence of our clients, partners, and colleagues.

1. PURPOSE
   1. The purpose of this policy is to establish clear guidelines and standards to ensure the well-being of our employees and efficient operation of the Company by promoting punctuality and regular attendance to work.
2. SCOPE
   1. This policy applies to all [INSERT NAME OF THE COMPANY] employees, contractors, or any third-party working with the Company. In circumstances where an employee’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary, or termination actions based upon the set guidelines in this policy.
3. WORKING HOURS
   1. Employees are expected to adhere to the scheduled working hours [INSERT DURATION OF WORKING HOURS AS SCHEDULED BY THE COMPANY] or as per their job requirements. These work hours are subject to change as determined by the company’s operational needs.
   2. Employees are expected to work [INSERT THE NO. OF DAYS EMPLOYEES ARE EXPECTED TO WORK PER WEEK] days per week.
   3. In cases where remote work is permitted, employees are expected to adhere to the same working hours and expectations as if they were working on-site.
   4. Certain roles and departments may have different working hours due to operational requirements; such exceptions will be communicated to affected employees.
4. LEAVE AND ATTENDANCE
   1. We understand the importance of work-life balance and recognize that employees may need time away from work for various reasons.
   2. Sick Leave-Sick leave is available to employees for personal illness or injury, as well as for the illness or injury of immediate family members.
   3. Holidays-Our Company observes recognized holidays, and eligible employees are entitled to paid time off on these days. Details about holiday eligibility and observance are provided in advance to the Employee.
   4. Leave Request-To request leave, employees should use the company's designated leave request system or submit a written request to their supervisor or the HR department. Leave requests should be submitted as far in advance as possible, especially for planned absences. However, employees are encouraged to notify their supervisor or HR promptly in the case of unforeseen circumstances.
   5. Attendance-Regular and punctual attendance is expected of all employees. Absences should be communicated to the supervisor or HR department in advance or as soon as possible. - Excessive or unexplained absences may result in disciplinary action. If employees have recurring attendance issues, they should reach out to HR for support or accommodations if necessary.
5. REPORTING ABSENTEEISM
   1. In the event that an employee is unable to attend work due to illness, personal reasons, or any other unforeseen circumstances, it is their responsibility to notify their immediate supervisor or department manager as soon as possible, and ideally prior to the start of their scheduled shift.
   2. When reporting an absence, employees are encouraged to provide a brief explanation of the reason for their absence. This information assists in workforce planning and ensuring proper support for the employee and their team.
   3. If the absence is expected to extend beyond a single workday or beyond the requested permission, employees should maintain ongoing communication with their supervisor to provide updates on their status and anticipated return to work.
   4. In cases of extended medical absences, the company may require a medical certificate or documentation from a healthcare provider to verify the need for time off. Failure to report an absence without valid reasons may result in disciplinary action in accordance with the company's disciplinary policy.
   5. Information regarding an employee's absence, including the reason for it, will be treated as confidential and shared only with individuals who have a legitimate need to know, such as HR personnel or supervisors.
   6. When an employee is ready to return to work following an absence, they should promptly inform their supervisor and follow any company-specific procedures for returning to work.
6. ATTENDANCE TRACKING
   1. The Company will maintain accurate attendance records, and employees are responsible for ensuring their records are correct.
   2. Supervisors or department managers will review and approve employee attendance records to ensure compliance with established working hours and company policies.
7. PRIVACY, PERSONAL DATA PROTECTION
   1. We respect employees' privacy, and we acknowledge customers, employees and other natural persons’ need to feel confident that their personal data is processed appropriately and for a legitimate business purpose. We are committed to comply with all personal data protection laws. We only acquire and keep personal information that is necessary, and we give proper information on these activities to data owners. We implement proper security measures to assure confidentiality, integrity and availability of personal information.
8. COMPLIANCE
   1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance.
   2. Any identified breaches or non-compliance should be promptly investigated, and appropriate corrective actions should be taken.
9. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the employees of the Company.
10. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[INSERT EMAIL ADDRESS OF THE COMPANY]
11. ACKNOWLEDGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

[INSERT NAME OF THE COMPANY]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]