OFFICE POLICY

This Office Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all employees of the [INSERT COMPANY NAME] (hereinafter referred to as “Us” or “we” or “Company”).

We recognize the value of personal growth and work-life balance for our employees. This policy, demonstrates its commitment to fostering a dynamic and forward-thinking workforce that thrives on continuous improvement and Company’s growth.

1. PURPOSE
   1. The goal of this policy serves as a roadmap for our actions, reflecting our highest standards of commitment to integrity, professionalism, and ethical behavior. We encourage our employees to familiarize with the guidelines outlined in this policy and to seek guidance when facing ethical dilemmas. This policy aims at maintaining an inclusive, safe and productive workplace for every working individual in our company.
2. SCOPE
   1. This policy applies to all employees, including full-time, part-time, temporary, at all levels within the Company.
3. CODE OF CONDUCT
   1. We pride ourselves on maintaining the highest ethical standards in all our business activities. Our commitment to ethical behavior extends to every employee and is a fundamental aspect of our corporate culture. We expect all employees to make decisions and conduct themselves in a manner that upholds our ethical principles, which include:
      1. Integrity: Acting honestly and transparently, even in situations where it may be challenging or inconvenient. Upholding the truth and avoiding any form of deception.
      2. Respect: Treating all colleagues, clients, partners, and stakeholders with respect, regardless of their background, position, or beliefs.
      3. Fairness: Ensuring fair and equal treatment of all individuals and avoiding favoritism or discrimination.
      4. Responsibility: Taking ownership of one's actions and decisions, and considering the impact on the company, colleagues, clients, and the community.
      5. Accountability: Accepting the consequences of one's actions and learning from mistakes to continuously improve.
      6. Employees are encouraged to raise ethical concerns and seek guidance without fear of retaliation. The company provides avenues for reporting ethical issues, and every concern will be treated with the utmost seriousness and confidentiality. Failure to adhere to our ethical principles may result in disciplinary action, up to and including termination of employment.
4. WORKING HOURS
   1. Employees are expected to adhere to the scheduled working hours [INSERT TIME DURATION] or as per their job requirements. These work hours are subject to change as determined by the company’s operational needs.
   2. Employees are expected to work [INSERT WORKING DAYS] days per week.
   3. In cases where remote work is permitted, employees are expected to adhere to the same working hours and expectations as if they were working on-site.
   4. Certain roles and departments may have different working hours due to operational requirements; such exceptions will be communicated to affected employees.
5. LEAVE AND ATTENDANCE
   1. We understand the importance of work-life balance and recognize that employees may need time away from work for various reasons.
   2. Sick Leave-Sick leave is available to employees for personal illness or injury, as well as for the illness or injury of immediate family members.
   3. Holidays-Our Company observes recognized holidays, and eligible employees are entitled to paid time off on these days. Details about holiday eligibility and observance are provided in advance to the Employee.
   4. Leave Request-To request leave, employees should use the company's designated leave request system or submit a written request to their supervisor or the HR department. Leave requests should be submitted as far in advance as possible, especially for planned absences. However, employees are encouraged to notify their supervisor or HR promptly in the case of unforeseen circumstances.
   5. Attendance-Regular and punctual attendance is expected of all employees. Absences should be communicated to the supervisor or HR department in advance or as soon as possible. - Excessive or unexplained absences may result in disciplinary action. If employees have recurring attendance issues, they should reach out to HR for support or accommodations if necessary.
6. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures this and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorised parties. All staff must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have impact on the securities. Every rule ensuring information security must be followed all times.
   2. Employees must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
   3. We respect the property rights of others. We will not acquire or seek to acquire trade secrets or other proprietary or confidential information by improper means. We will not engage in unauthorized use, copying, distribution or alteration of software or other protected intellectual property.
7. SECURITY AND PROTECTION OF COMPANY RESOURCES
   1. Company resources, including equipment, technology, and facilities, should be used with care and only for business purpose and not for personal gain.Occasional personal use is permissible as long as it is lawful, does not affect job performance or disrupts workplace morale.
   2. Our books, records, accounts and financial statements must be maintained in appropriate detail, must truly and properly reflect our transactions. We condemn all forms of money laundering, so we are committed to do business with partners involved in legitimate business activities with funds derived from legitimate sources.
   3. All employees are obliged to follow appropriate security measures and they should treat company property, whether material or intangible, with respect and shouldn’t misuse company assets or use it carelessly.
8. COMMUNICATION AND PROFESSIONAL BEHAVIOUR
   1. Clear and respectful communication is essential. Employees should not use or spread false information about others and should engage themselves in respectful discussions.
   2. Dress and grooming should be formal and professional for the workplace, reflecting a positive and reputed image of the Company.
9. HEALTH AND SAFETY
   1. Employees are expected to handle tools and machinery according to their intended purpose, and follow proper instructions before using it.
   2. Employees operating machinery at work must maintain clear and proper communication with others to avoid the risk of accidents.
   3. The Safety officer or any supervisor is responsible for identifying and mitigating safety hazards within their scope of authority.
   4. Employees are expected to stay focused on the task and avoid any distractions while operating heavy machines. Employees are expected to report accidents how minor it may be or any associated risks, to the appropriate authority or supervisor immediately.
10. SECURITY
    1. Employees are responsible for maintaining the security of company’s data and information. Employees must comply with our company's security policies and take necessary precautions to protect company data and information.
11. COMPLIANCE AND REPORTING
    1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance. Any identified breaches or non-compliance should be promptly investigated and appropriate corrective actions should be taken.
12. CHANGES TO THE POLICY
    1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the employees of the Company.
13. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[INSERT EMAIL ADDRESS OF THE COMPANY]
14. ACKNOWLEDGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure the well-being and personal development of employees.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]