WRITTEN COMMUNICATION POLICY

This Written Communication Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE AGREEMENT COMES INTO FORCE] and applies to all the Employees of the [INSERT COMPANY NAME] (hereinafter referred to as “Us” or “we” or “Company”).

We recognize the importance of written communication, in both personal and professional realms. The policy is crafted to optimize the use of various platforms for written communication, preserving the Company’s identity and upholding our core values.

1. PURPOSE
   1. This policy is designed to provide clear guidelines and standards for employees of the company, ensuring the responsible use of Company’s communication channels including email, letters, text messages and more. We emphasize the significance of maintaining excellence in various forms of communication to foster effective interaction within and outside the Company.
2. SCOPE
   1. This policy applies to all our employees, including full-time, part-time, temporary, at all levels within the Company. The scope of this policy is not limited to just work-place but also to work related functions in events or other functions that may impact the Company’s name and reputation. .In circumstances where an employee’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
3. APPROPRIATE USE
   1. Employees must use and maintain written communication proficiently, ensuring that their communication activities do not harm the company’s reputation, or violate any relevant laws and regulations.
   2. Company’s Email must be used for official business purposes only. Employees should not use Company’s email for personal and non-work communications.
   3. Employees must use clear and concise subject lines, maintaining a professional tone in all communications. Avoid using slangs, offensive or informal expressions while communicating at work.
   4. Employees should use only Company’s formatting standards [INSERT FORMATTING STANDARDS OF THE COMPANY] for official letters and emails.
   5. Employees are prohibited from sharing Company’s confidential, proprietary, or sensitive information on any online platforms.
   6. Employees should use only official and secured communication channels for announcements, collaborations and project updates.
4. PROHIBITED ACTIVITIES
   1. Sending emails, messages, or any form of communication to individuals who have not explicitly consented to receiving such content is strictly prohibited.
   2. Sending messages with deceptive subject lines, false headers, or misleading content is not allowed.
   3. Gathering email addresses or contact information through automated means, such as scraping websites or using software, for the purpose of sending unsolicited communications is prohibited.
   4. Sending an excessive number of messages in a short period is discouraged and may be considered a violation to this policy.
5. INFORMATION SECURITY
   1. Personal and Confidential information of the Company should be stored securely, whether in physical or electronic form, to prevent unauthorized access, use, or disclosure.
   2. Appropriate technical and organizational measures should be implemented to protect personal information against accidental or unlawful destruction, loss, alteration, or unauthorized access.
   3. Access to personal information should be restricted to authorized personnel on a need-to-know basis.
   4. All devices of the facility containing sensitive information and data must be secured by the security personnel when not in use. The devices or other systems of the facility such as computers or mobile devices must be encrypted, and password protected.
6. CONFIDENTIALITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures this and it is our Employee’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorised parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have impact on the securities. Every rule ensuring information security must be followed all times.
   2. Employees must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
   3. Safeguarding the confidentiality of sensitive intellectual property information is a key responsibility. Employees should not disclose such information without proper authorization.
7. COMPLIANCE
   1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance.
   2. Any identified breaches or non-compliance should be promptly investigated and appropriate corrective actions should be taken.
8. CHANGES TO THE POLICY
   1. We reserve to right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
9. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[INSERT EMAIL ADDRESS OF THE COMPANY]
10. ACKNOWLEGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

[INSERT COMPANY NAME]

Authorized Signature