WORKPLACE VIOLENCE PREVENTION POLICY

This Workplace Violence Prevention Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all the Employees of the [INSERT NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “Company”).

This Policy reflects our commitment to maintain and protect the workplace, thus ensuring the safety of our employees and everyone working in our Company.

1. PURPOSE
   1. This policy is designed to provide clear guidelines and principles to be followed by every member of the company, to ensure safety for all employees and visitors. It aims to establish procedures to mitigate and prevent incidents of violence or threating behavior in the workplace, ensuring the safety and well-being of all employees.
2. SCOPE
   1. This policy applies to all our members, employees, contractors including full-time, part-time, temporary, and any individual who is working within the Company’s premises. In circumstances where an employee’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary or termination actions based upon the set guidelines in this policy.
3. PROHIBITED BEHAVIOURS
   1. The Company will not tolerate the following behaviors under any circumstances;
      1. Violence and threats: Any acts of physical violence and threats of violence such as making explicit or implied threats of harm, including harm to property, or harm to an individual’s well-being working within the Company, will not be tolerated and are strictly prohibited.
      2. Weapons Possession: The possession of weapons, firearms, or any kind of dangerous objects capable of causing harm to an individual or company property is strictly prohibited on Company premises.
      3. Harassment: We do not tolerate harassment and bullying or any type of abuse. No direct or indirect discrimination shall take place based on any professional non-relevant trait or circumstance, like gender, marital status, age, national or social or ethnic origin, colour, religion and political opinion, disability, sexual orientation, employee representation, property, birth or other status. Any kind of discriminatory behaviour, harassment, bullying or victimization is prohibited.
      4. Safety Violations: Failure to adhere to Company’s safety policies and procedures that could endanger the safety of oneself or others working within the Company is strictly prohibited.
4. REPORTING VIOLATIONS
   1. Any individual working within the Company who suspects or experiences such misconduct or violence as outlined in this policy, shall immediately report it to their supervisor or to the HR Department.
   2. Reports will be treated with utmost confidentiality to the extent allowed by law. Information will be shared on a need-to-know basis, and efforts will be made to protect the identity of the reporting individual whenever possible.
   3. Employees are encouraged to report any violations, no matter how minor they may seem. This reporting procedure is vital for maintaining the integrity of our Company and for the well-being of all employees working within the Company.
5. INVESTIGATION
   1. Upon receiving a report, Our Company will conduct a prompt and impartial investigation. The investigation will aim to gather all relevant information and take appropriate actions based on the findings. After the investigation is complete, Company will take corrective actions as necessary, which may include disciplinary measures, employee support, or any other actions to prevent further violations and ensure a safe and respectful work environment.
6. DISCIPLINARY PROCEDURES
   1. The set disciplinary actions or procedures will be followed by the Company in case of violation of this policy:
      1. Verbal Warning- If an employee’s misconduct continues to persist despite of several informal sessions; the Company will issue a verbal warning documenting the problem, based on the level of consequences the Company will take strict action or might terminate the employee without prior notice.
      2. Final Letter Warning- Final letter warning will be issued to the employee by the Company in case of gross misconduct or negligence stating the misconduct by the employee, improvements required and if not followed steps taken in such cases,
      3. Suspension- Despite of giving several warnings even if the employee commits the same behavioral conduct which is not acceptable to the Company. The Company will give suspension for a period of [INSERT NUMBER OF DAYS OF SUSPENSION] to the employee.
      4. Termination- The employee will be terminated if he/she commits gross misconduct and has failed to improve or rectify the conduct. The Company shall terminate such employee after conducting a meeting with the management and based on that will terminate the employee.
7. COMPLIANCE
   1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance.
   2. Any identified breaches or non-compliance should be promptly investigated and appropriate corrective actions should be taken.
8. CHANGES TO THE POLICY
   1. We reserve to right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
9. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[ INSERT COMPANY’S EMAIL ADDRESS]
10. ACKNOWLEGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so, the Company can take Disciplinary action against such person.

COMPANY                  

[INSERT COMPANY’S NAME]            

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]