DATA LOSS PREVENTION POLICY

This Data Loss Prevention Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all employees of the [INSERT NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “our” or “Company”).

This policy outlines procedures to prevent data loss and ensure the security of Company’s data by establishing guidelines for data classification and storage. Additionally, this policy promotes a culture of data security and awareness among employees of the Company.

1. PURPOSE
   1. The purpose of this policy is to provide clear and structured guidelines for the management and security of various types of data, both digital and physical information. It outlines measures to prevent data loss and ensuring security of Company’s sensitive and valuable information from unauthorized access, breaches and loss.
2. SCOPE
   1. This policy applies to all [INSERT NAME OF THE COMPANY] employees, contractors or any individual with whom data is shared and company’s confidential information is being maintained, distributed or stored within the Company.
3. CLASSIFICATION OF DATA
   1. All Data related to Customer, Employee information, Company’s financial and operational records, marketing and sales data should be secured for as long as the Company requires or for a period defined by legal or regulatory requirements.
4. DATA STORAGE AND SECURITY
   1. Personal and Confidential information of the Company should be stored securely, whether in physical or electronic form, to prevent unauthorized access, use, or disclosure.
   2. Appropriate technical and organizational measures should be implemented to protect personal information against accidental or unlawful destruction, loss, alteration, or unauthorized access.
   3. All devices of the facility containing sensitive information and data must be secured by the security personnel when not in use. The devices or other systems of the facility such as computers or mobile devices must be encrypted, and password protected.
5. DATA IN TRANSIT
   1. All sensitive data transmitted over public networks, including the internet and external communication channels, must be encrypted using secure and industry-recognized protocols, such as Transport Layer Security (TLS) or Secure Sockets Layer (SSL), as appropriate.
   2. All parties engaging in data transmission must validate the authenticity of digital certificates to ensure secure communication. Self-signed certificates or expired certificates should not be accepted.
   3. When sending sensitive data via email, encryption methods like Secure/Multipurpose Internet Mail Extensions (S/MIME) or Pretty Good Privacy (PGP) should be used for end-to-end encryption.
6. ACCESS CONTROL
   1. Access to sensitive data should be restricted based on the principle of least privilege and only to authorized personnel on a need-to-know basis.
   2. Strong authentication mechanisms, such as complex passwords, two-factor authentication, or biometric authentication, should be employed to protect user accounts with Company’s sensitive information.
   3. Special controls should be implemented to manage and monitor privileged accounts with elevated access rights.
   4. Regular access reviews will be conducted to ensure access rights are up-to date.
7. INCIDENT REPORTING
   1. Employees are required to promptly report any incidents or suspected activities that may compromise the security of Company’s data.
   2. The Company will work diligently to resolve the incident, restore normal operations, and implement necessary corrective actions to prevent similar incidents in the future. Users affected by the incident will be provided with guidance and support as needed to mitigate potential harm or loss.
   3. Information related to security incidents will be handled with the utmost confidentiality to protect the Company and individuals involved. The Company will maintain records of all reported incidents, including details of the incident, investigation findings, and actions taken. These records will be used for analysis and improvement of security measures.
   4. The Company will comply with all applicable laws regarding breach notification and data protection and implement necessary measures to address identified vulnerabilities and strengthen data controls to prevent similar breaches in the future.
8. TRAINING AND AWARENESS
   1. Training and Awareness programs will be conducted to educate employees on data security and procedures. Employees will be provided with clear reporting mechanisms to report any suspicious activities, security incidents, or potential data breaches promptly.
9. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
   1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures this and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorized parties. All members must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have impact on the securities. Every rule ensuring information security must be followed all times.
   2. Employees must maintain the confidentiality of the company and information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
10. COMPLIANCE
    1. Compliance with this policy and applicable laws should be regularly monitored and audited to identify and address any potential gaps or non-compliance.
    2. Any identified breaches or non-compliance should be promptly investigated, and appropriate corrective actions should be taken.
11. CHANGES TO THE POLICY
    1. We reserve to right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
12. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email [ INSERT COMPANY’S EMAIL ADDRESS]
13. ACKNOWLEGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take Disciplinary action against such person.

COMPANY

[INSERT COMPANY NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]