EMERGENCY ACTION PLAN

OVERVIEW

This Emergency Action Plan outlines procedures and standards to be followed, in the events of disruption and emergency. Our Company is committed to ensuring safety of employees in the event of an unexpected situation or emergency.

1. PURPOSE
   1. The purpose of this plan is to establish a clear framework of set guidelines, to ensure safety of our employees and members during the unwanted disruptions and emergencies. It helps to identify potential threats and measures to safeguard Company operations from such vulnerabilities. This plan outlines the roles and responsibilities, evacuation routes, emergency contacts and communication protocols.
2. SCOPE
   1. This plan applies to all employees, visitors, contractors, and any other individual; present on the premises of the Company. This plan covers emergencies or situations such as fires, disasters, medical emergencies, and violence.
3. EMERGENCY CONTACTS
   1. In the event of an emergency the following contacts or personnel shall be notified immediately:
      1. Police department: [INSERT NAME AND CONTACT NUMBER OF POLICE DEPARTMENT]
      2. Ambulance service: [INSERT NAME AND CONTACT NUMBER OF AMBULANCE SERVICE]
      3. Fire Department: [INSERT NAME AND CONTACT NUMBER OF FIRE DEPARTMENT]
      4. Emergency coordinator: [INSERT NAME AND CONTACT NUMBER OF EMERGENCY COORDINATOR]
      5. Safety officer: [INSERT NAME AND CONTACT NUMBER OF SAFETY OFFICER]
      6. Security Guards: [INSERT NAME AND CONTACT NUMBER OF SECURITY GUARDS]
      7. First Aid Team: [INSERT NAME AND CONTACT NUMBER OF FIRST AID TEAM]
      8. Maintenance department: [INSERT NAME AND CONTACT NUMBER OF MAINTENACE DEPARTMENT]
4. EMERGENCY NOTIFICATION ALERTS
   1. In the event of an emergency, the employees will be notified by:
      1. Alarms
      2. Public address systems
      3. SMS alerts’
      4. Email Notifications
      5. Verbal communication by Emergency coordinator and other designated officers
5. EVACUATION PROCEDURES
   1. The employees should evacuate in the following manner [INSERT EVACUATION PROCEDURE]. They should familiarize themselves with nearest and safest exits and alternative routes.
   2. After evacuation, employees must assemble in the [INSERT DESIGNATED AREA WHERE EMPLOYEES MUST ASSEMBLE AFTER EVACUATION] and should wait for further instructions.
   3. The Company will conduct evacuation drills at least once in a year or more to ensure awareness and alertness.
6. FIRE EMERGENCIES
   1. In case of a fire emergency, the fire alarm will activate, alerting everyone in the building to evacuate immediately. Employees should remain calm and follow these steps:
      1. Upon hearing the alarm, leave your work area without delay.
      2. Use the nearest exit or the designated evacuation route to exit the building. Familiarize yourself with the evacuation routes or maps posted throughout the premises, which indicate the closest exits.
      3. Always take the stairs instead of the elevators. Elevators can become inoperable or may stop on a floor with smoke or fire, putting you at risk.
      4. If it is safe to do so, assist colleagues, especially those who may need help, such as individuals with disabilities.
      5. After evacuation, proceed to the designated assembly area, this area is a safe distance from the building and allows for an accurate attendance.
      6. Once in the assembly area, contact the assigned Emergency Coordinator or security guards. They will account for all personnel and report any missing individuals to emergency responders.
      7. Remain in the assembly area and do not attempt to re-enter the building until emergency services have declared it safe. Your safety is paramount, and re-entering without instruction can put you and others at risk.
7. MEDICAL EMERGENCIES
   1. In case of a medical emergency, employees should remain calm and follow these steps:
      1. Immediately dial the appropriate emergency number to reach medical emergency personnel or an ambulance.
      2. When speaking with the emergency coordinator, clearly communicate the following information to ensure a prompt response:
      3. Describe the situation in detail. Explain what happened, the condition of the injured person, and any relevant symptoms. For example, if someone has collapsed, mention whether they are conscious or breathing.
      4. Provide the exact address or location within the building where the emergency is occurring. Be specific, including any identifying landmarks, room numbers, or nearby exits that will help responders find you quickly.
      5. Give the full name of the individual who is injured or in need of medical assistance. If possible, also provide information about their age and any known medical conditions that coordinators should be aware of.
      6. After providing the necessary information, stay on the line if instructed and follow any additional guidance given by the coordinator. They may ask further questions or provide instructions on how to assist the injured person until help arrives.
8. NATURAL DISASTERS AND WEATHER EMERGENCIES
   1. In the event of an earthquake or other natural disaster, it is crucial to remain calm and take the following actions:
      1. Cover your head and neck (or your entire body, if possible) under a sturdy piece of furniture, such as a table or desk. If there is no shelter nearby, cover your head and neck with your arms.
      2. Move away from windows, glass, and heavy furniture or appliances that may fall. This includes bookcases, mirrors, and wall decorations.
      3. Move to an open area away from buildings, trees, streetlights, and utility wires. Stay there until the shaking stops. Be aware of possible hazards like falling debris.
      4. After the Shaking Stops, check yourself and those around you for injuries. Provide first aid if needed.
      5. Be prepared for aftershocks, which can occur minutes to days after the initial quake. Follow the same safety procedures during aftershocks. If instructed, evacuate the building calmly using the nearest safe exit. Avoid using elevators.
      6. Once you have evacuated, go to the designated assembly area. Wait there for further instructions from emergency personnel or your Emergency Coordinator.
9. WORKPLACE VIOLENCE
   1. In the event of a workplace violence incident, it is essential to take immediate action to ensure your safety and the safety of others. Here are the steps to follow:
      1. If you witness or experience an act of workplace violence, try to remain as calm as possible. This will help you think clearly and make rational decisions.
      2. Quickly evaluate the nature of the violence. Determine if it poses an immediate threat to your safety or the safety of those around you.
      3. If you are in a safe location and can leave the area, do so immediately. If you cannot escape, find a secure place to hide where you can lock the door if necessary.
      4. Once you are safe, contact emergency services by dialing [INSERT CONTACT NUMBER OF EMERGENCY SERVICES], clearly communicate the situation, providing them with details about the incident, your location, and any individuals involved.
      5. Notify your supervisor or designated safety officer about the incident as soon as it is safe to do so. They can initiate the company’s emergency protocols and ensure that additional support is provided.
      6. Listen carefully to any instructions given by law enforcement or emergency personnel. They will guide you on how to proceed safely.
      7. After the immediate danger has passed, formally report the incident to your employer. Provide a detailed account of what occurred, including the time, location, and any witnesses. This information is crucial for follow-up actions and preventive measures.
10. COMMUNICATION
    1. We will ensure that effective communication channels are established to keep employees, and other members informed in the event of a disruption. We will also ensure that communication channels are tested regularly to ensure their effectiveness.
11. TRAINING AND AWARENESS
    1. We will provide training and awareness programs to ensure that all employees and other members are aware of this Emergency Action plan, and their roles and responsibilities in the event of an emergency.
12. TESTING AND REVIEW
    1. We will regularly test and review this Emergency Action plan to ensure that they remain effective and relevant. We will also conduct regular risk assessments to identify any new or emerging risks that may impact our operations.
13. SECURITY AWARENESS
    1. The Company will promote security awareness through regular communication, reminders, and awareness campaigns.
    2. Employees and stakeholders will be encouraged to report any suspicious activities, security concerns, or potential breaches.
14. COMPLIANCE WITH THE LAWS REGULATIONS
    1. Employees working within the Company must adhere to the required applicable laws and regulations. Employees must comply with company’s policies and procedures with respect and dignity. Employees and Supervisors must stay informed about the laws relevant to their roles and responsibilities and ensure that their actions and decisions align with legal standards of the Company.
15. CHANGES TO THE PLAN
    1. We reserve to right to update and make changes to this plan from time to time based on the working conditions and safety of the Employees. The Company on updating this plan will inform the members of the Company.
16. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this plan, the concerned person can contact us through email [INSERT EMAIL ADDRESS OF COMPANY]
17. ACKNOWLEGEMENT
    1. We expect all employees to adhere to this plan of the Company. The Company will apply this plan in case of emergency to ensure safety of employees
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this plan
    3. You acknowledge that you will follow the set procedure of this plan as well as of the Company and failure to do so; the Company can take Disciplinary action against such individual.

COMPANY                    

Authorized Signature

[INSERT NAME/DESIGNATION OF SIGNING AUTHORITY OF COMPANY]